If something no longer makes sense, delete it. Move those tasks that you still don’t know if you are going to do or not, to a list of “uncommitted” actions (If you practice GTD, that list is the Someday/Maybe list). If you include them all in the same list, they will distract you from what you really have to do. There are always tasks listed that you have not yet fully committed to doing. Use a different list for actions you have not committed to. When you review your next action list and see tasks that have been there forever, rethink the need for them. If in doubt, garbage can it! If it turns out that in the end it was something you did have to do, it will come back to you later, in a more obvious way.ĭon’t accumulate meaningless tasks. When you are processing the material you have collected, ask yourself if it is really something you need in your life or work, and if you want to make a commitment to it. But that doesn’t mean that everything you capture is necessary, interesting or actionable. It is clear that, in order to have the security and peace of mind that you are not forgetting anything, you must somehow capture everything that comes to your mind. Here are a dozen tips to help you do that, in a smart way. So, in order to be truly productive and keep stress at bay, you need to keep your next action list as short as possible. It’s as if you have no right to have fun, knowing that you still have so many things to do. Also, keep in mind that leaving a long to-do list every day generates a negative psychological effect that will prevent you from fully enjoying your leisure time. The shorter your to-do list is, the easier it will be for you to stay focused on what is most important at any given moment. You will do some of them, and they probably won’t be the ones you should. Let’s face it, if you have a hundred tasks on your action list, you’re not going to do them all. Selecting the next task to perform from a hundred possible actions is a rather overwhelming experience and, under those circumstances, you will most likely not choose the most desirable option. It is very difficult to focus on what you have to do when your to-do list is endless.
An excessive list can ruin your sense of control and become a source of stress and frustration.
Besides, they allow you to gain a certain sense of control and peace of mind, since you know you don’t need to remember what’s on it.īut if you let it grow out of control, the effect of the to-do list can be completely different.
The main function of a to-do list is to organize and prioritize the tasks you have to do.
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